Summer, Sunshine and Still on top of things

Gina Gambitsis • November 20, 2025

A Light-hearted guide to balancing Business and a Break

Summer, Sunshine & Still on Top of Things: A Light-Hearted Guide to Balancing Business and a Break

As we tumble towards Christmas (faster than an email marked “URGENT” on 23 December), many of us are counting down to a well-earned summer break. The BBQs are warming, the beaches are calling, and the idea of replying to emails in jandals feels strangely appealing.

But while we fully endorse a bit of sun, relaxation, and the occasional pavlova-related nap, it is possible to unwind without losing sight of your business and compliance. Think of it as “relaxing responsibly”—much like enjoying a glass of rosé while remembering you’ve left the sausages on the grill.

Here are a few friendly tips to keep things humming while you enjoy the summer:

1. Do the Big Stuff Before the Big Break

If you can tick off the hairy admin jobs before you hit the beach, Future You will thank Present You.
Year-end tasks, payroll changes, and anything IRD-related are best handled before you’re sunburnt and living off leftover trifle.

2. Set Your Out-of-Office Like a Pro

A good out-of-office message is a summer essential—right up there with sunscreen and a cold lemonade.
Be clear about when you’re away, who to contact, and reassure clients or suppliers that you’ll be back in action (hopefully less stressed and slightly more tanned).

3. Don’t Ghost Your Business Completely

We’re big fans of a real break, but a quick glance at emails every few days can prevent unpleasant January surprises.
Think of it like checking the weather at the campground—you don’t need to obsess, just keep an eye on things.

4. Schedule the “Business Bits”

If there are recurring tasks due over the holidays—payroll, supplier payments, stock checks—set reminders before you leave.
Your phone can remind you when it’s time to pay staff… even if you’re currently reminding your family not to feed seagulls.

5. Keep Compliance Close (but Not Clingy)

Summer isn’t the time for full compliance audits, but it is a great chance to tie off simple threads:

Update addresses or directors if they’ve changed
Make sure GST due dates are in the calendar
Do any quick Xero tidy-ups
Check your AML/CFT documents aren’t living in the “I’ll do that later” pile

Future You: “Good job!”
Past You: “You’re welcome.”

6. Let Your Team Shine

If you have staff, give them the chance to handle things while you're away.
They’ll feel trusted, and you’ll get to finish your ice cream before it melts.

(However, if you return to find they’ve bought a ping-pong table for the office, maybe dial back the trust just slightly.)

7. Book Something That Forces You to Relax

Whether it’s a boat trip, a hike, or simply being somewhere with terrible reception, build in some proper switch-off time.
Your business needs a refreshed you… not the slightly frantic December version.

8. And Finally… Ask for Help

If something urgent pops up over the break—tax, deadlines, technical questions—we’re here to help.
We might be answering with sandy feet, but we’ll make sure you’re taken care of.

Wishing You a Happy, Sunny, Stress-Free Christmas

From all of us at GCOL, thank you for your support this year. We hope your summer is full of good food, good weather, and just enough business organisation to keep January cheerful.

If you need anything before the holidays hit, you know where to find us!

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Sunshine, Good Food & a Smooth End to the Year 🎅

By Gina Gambitsis • November 30, 2025

As we head into Christmas, the team at GCOL Chartered Accountants wants to wish you all a relaxing break filled with sunshine, good company, and hopefully a moment or two where your inbox is blissfully silent

What Can Your Business Claim ...

By Gina Gambitsis • November 20, 2025

Navigating the ins and outs of business expenses and tax deductions can feel overwhelming for many New Zealand business owners. However, understanding what expenses you can claim can significantly reduce your taxable income, ensuring you don’t pay more tax than necessary. Fortunately, the New Zealand tax system is clear about which business expenses are deductible, and with the help of professionals like GCOL Chartered Accountants, you can make sure you’re maximizing your claims. What Are Business Expenses in New Zealand? In simple terms, business expenses are the costs incurred in the day-to-day running of your business. These expenses are essential to generating your business income and are therefore deductible, meaning you can subtract them from your revenue to determine your taxable income. The New Zealand Inland Revenue (IR) Department has guidelines to help business owners understand what expenses are claimable. Here's a breakdown of the most common claimable business expenses: 1. Operating Expenses These are the costs involved in keeping your business running. Examples include: Rent and Utilities : The cost of renting office space or premises, as well as utilities like electricity and water, are claimable. Insurance : Premiums for business insurance (e.g., property, liability, and vehicle insurance) are deductible. Advertising and Marketing : Costs associated with promoting your business, such as online ads, print advertising, and marketing campaigns, can be claimed. Office Supplies : Items such as paper, pens, computers, and other office-related expenses are eligible for deduction. Bank Fees and Interest : Fees for business accounts and interest on business loans are deductible. 2. Vehicle and Travel Expenses If you use your vehicle for business purposes, you can claim a portion of the vehicle expenses, which may include: Fuel, Repairs, and Maintenance : If your vehicle is used for business, you can claim the costs proportionate to business use. Travel Expenses : Airfares, accommodation, and meals while traveling for business purposes are deductible. Remember, personal use of the vehicle or travel expenses cannot be claimed. You will need to apportion these costs based on business use. 3. Employee and Contractor Costs If you have employees or contractors, the following are claimable expenses: Salaries and Wages : Payments to employees, including bonuses, holiday pay, and KiwiSaver contributions, are deductible. Contractor Fees : If you hire independent contractors, their fees are also claimable. Training and Development : Costs associated with training and developing your team are deductible, so long as they are relevant to your business. 4. Depreciation Some business assets, such as equipment, vehicles, or buildings, lose value over time. Instead of claiming the full cost in one go, you can claim depreciation on these assets. The IRD provides depreciation rates for various asset types. 5. Professional Services If you hire professionals to assist with your business, their fees are claimable, including: Accountant and Legal Fees : Fees for financial advice, tax preparation, or legal assistance related to business activities can be deducted. Consulting Fees : If you engage business consultants for services such as market research or business planning, these expenses are also claimable. 6. Home Office Expenses Many small business owners or sole traders work from home. If this applies to you, you can claim a portion of your home-related expenses, such as: Mortgage Interest or Rent : If you work from home, you can claim a percentage of your mortgage interest or rent based on the portion of your home used for business. Electricity and Internet : You can also claim a portion of your electricity, phone, and internet costs based on the percentage of time you use them for business. How GCOL Chartered Accountants Can Help While the list of claimable business expenses might seem straightforward, many business owners find the nuances of the tax system difficult to navigate. That's where GCOL Chartered Accountants comes in. Our team of experts is here to help you maximize your tax deductions while staying compliant with the IRD’s guidelines. Here’s how we can assist you: Maximizing Deductions : We’ll ensure you claim every allowable business expense to minimize your tax burden. Tax Planning : Our team can help with strategic tax planning, offering advice on how to structure your expenses and income to maximize tax efficiency. Accurate Record-Keeping : We help you maintain accurate and organized financial records, making it easier to file your returns and defend your claims if needed. Depreciation and Asset Management : We provide advice on depreciating assets properly to ensure you're getting the maximum allowable claim over time. Compliance with IRD : Our team stays up to date with the latest tax regulations and ensures your claims are compliant with New Zealand tax laws, so you can avoid penalties or audits. Get In Touch with GCOL Chartered Accountants Today Managing business expenses and understanding tax deductions can be complicated, but with GCOL Chartered Accountants on your side, you can rest assured that your business is in good hands. Whether you're just starting out or you've been in business for years, we offer expert guidance tailored to your specific needs. Contact us today to learn more about how we can help you optimize your tax situation and ensure your business’s financial success. Let us take the guesswork out of managing your business expenses so you can focus on growing your business! By staying informed and seeking professional advice, you can make the most of your claimable business expenses under the New Zealand tax system. Let GCOL Chartered Accountants help you navigate the complexities of tax deductions with ease.